MUSC Health hiring UNIV - Administrative Manager II - College of Graduate Studies in Charleston, SC | LinkedIn (2024)

Job Description SummaryThis position provides managerial level support with finance, grant, and human resources related activities for all College of Graduate Studies students placed across the University. CGS is currently comprised of over 300 students in multiple certificate, PhD and Master's level academic programs with approximately 80% of the student body receiving some type of academic sponsorship. The incumbent will track and analyze complex financial data, maintain federal compliance related to trainee funding sources, serve as a post award approver for related training grants within and external to CGS, and provide pre-award grant support to departments/students university wide who are pursuing new trainee award funding opportunities (ie: F awards).

EntityMedical University of South Carolina (MUSC - Univ)

Worker TypeEmployee

Worker Sub-Type Classified

Cost CenterCC000947 CGS DO Administration

Pay Rate TypeSalary

Pay GradeUniversity-08

Pay Range68,397.00 - 97,472.00 - 126,547.000

Scheduled Weekly Hours40

Work ShiftJob Description30% HUMAN RESOURCES AND STIPEND ADMINISTRATION: Directs and oversees all activities for recruiting and onboarding of graduate students, trainees, and post-docs for the College whether set up on payroll under HR, or via recurring supplier invoices under Accounts Payable. Determines appropriate methods for payment based on complex funding sources, tracks funding start/end dates and takes action to change funding sources and methods of payment as needed. Retains comprehensive data on student stipend fund sources University wide to be used for future analytics and training grant reporting/proposals. Ensures adherence to institutional Human Resources, Accounts Payable policies and procedures, and grant compliance.

25% UNIVERSITY GRAD STUDENT FINANCIAL SUPPORT MANAGEMENT: Manages tuition process for all University wide grad student placements in CGS PhD program tracks and CGS Master’s level tracks (approx. 250 students). Conducts complex calculations to allocate tuition, health insurance, and student fees to individual departmental, start-up, and grant funding sources on a per student basis; calculates and tracks student tuition remission and waivers for all CGS programs. Manages and reconciles the University Tuition Remission holding account for payroll-based students funded on grants and processes journal entries after the end of each academic term to move expenses from the holding account to the appropriate College and FDM. Works with several OEM offices, Grants and Contracts Accounting, and University wide leadership to ensure accurate allocation of expenses and revenue. Reconciles tuition true-ups from the University finance office and works with them to see corrections through as needed.

20% COLLEGE RESEARCH OPERATIONS FINANCIAL MANAGEMENT: Responsible for the review and oversight of College-wide research financials as well as University wide training awards for individual single and dual degree graduate students (F30, F31, etc). Manages complex financial tracking system for research training grants and associated cost share(s) and F&A accounts associated with College and University grants. Works with Grants Administrators across campus to facilitate revenue transfers with other Colleges for revenues as part of F&A sharing agreements and cost shares.

Manage procurement actions for College Research activities. Responsible for the preparation of financial reports and funding analytics to provide budget projections and forecasting for the research enterprise of the College. Ensures ongoing financial adjustments for research activity, including Personnel, Operating Expenses, Transfers, Revenue and F&A for grants, contracts and other accounts are tracked and made on a regular basis. Serves as a liaison with the Grants and Contract Accounting office on all fiscal matters. Serves as a financial resource to the Assistant Dean of Finance and Administration for College Research financial tracking and delegates workload to ensure financial information can be provided when needed. Ensures personnel funding workbooks are updated as necessary.

20% COLLEGE FINANCIAL MANAGEMENT: Responsible for the review and oversight of College finances, including the development and management of programmatic budgets and provides Assistant Dean of Finance and Administration with financial reports and analysis. Responsible for business planning and implementation, which includes forecasting growth and strategic business initiatives, faculty requests, related financial proformas, and operational and business strategies. Reviews monthly financial statements and monthly budget status of accounts from MUSC and offices. Exercises managerial direction for fiscal matters of the College by maintaining an effective and efficient financial management system. Manage procurement actions for the College. Accountability for the oversight of Costing Allocations and Payroll Accounting Adjustments for College funded faculty, staff, students, and post-docs. Monitors all payroll affiliated funding actions to ensure funding for personnel is updated as funding changes. Responsible for building reports to reconcile all payroll activity on personnel to ensure accuracy.

Monitors education and training related funds flow and other funding sources. Works with program managers to track student enrollment numbers and develop forecasts.

5% TEAM MANAGEMENT: This position directly or indirectly supervises, trains, mentors, or directs the activities of administrative staff for the College: 2 Administrative Coordinator II, 1 Administrative Coordinator I, 1 Finance Manager, 4 Program Manager I (8 FTEs). Ensures staff training, continuing education and professional development optimizes the performance of all team members. Develops and implements plans and actions to ensure workload distribution is fair and equitable and that conflicts and performance issues are addressed. Maintains own knowledge-base by participating in and attending College, University, regional and national training, meetings, conferences, and webinars to keep pace with complex program issues and changes.

Oversees annual personnel evaluation process for staff as well as annual mandatories. Oversees the maintenance and reconciliation of time, attendance, and holiday records for all College employees.

Minimum Education And Experience RequirementsA bachelor's degree and five years relevant experience in administrative services, public administration or business management.

Preferred Education And Experience RequirementsA Master's degree in accounting, finance, or business administration. Familiarity with graduate programs and/or managing student tuition and stipends.

Additional Job DescriptionMinimum Requirements: A bachelor's degree and five years relevant experience in administrative services, public administration or business management. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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